P11D and P11D(b)
What Fyling does and does not do
Fyling records the benefits a company gave its employees, works out the return from them, and lets you approve it.
Approving a return does not send it. Your practice sends the P11D and P11D(b) to HMRC itself, using the figures Fyling worked out, before the deadline.
What the forms are
A P11D reports the benefits in kind an employer provided to one employee or director: a car, private health cover, a loan and similar. The P11D(b) is the one summary for the employer, which shows the Class 1A National Insurance due on those benefits.
Source: gov.uk: Expenses and benefits for employers
Deadlines
The forms are due by 6 July after the tax year ends. Class 1A National Insurance is due by 22 July if you pay electronically, or 19 July if you pay by post.
Source: gov.uk: P11D and P11D(b)
Prepare the return
- Open the company and choose P11D. The page is called Benefits in kind.
- Choose Add a benefit for the employee, and record what was provided and when.
- Open the P11D(b) return and pick the tax year.
- Work out the return. The taxable value is calculated there, not on the form where you record the benefit.
- Check the benefits by employee, then approve.
If you change a benefit after working out the figures, the page shows them as out of date and asks you to work them out again before approving.
What counts as a benefit
Not everything an employee receives has to be reported. Some benefits are exempt, and some are covered by a PAYE Settlement Agreement instead. Check the gov.uk list for each item before you record it, and keep whatever evidence shows how you decided. Fyling records what you enter. It does not decide whether a benefit is taxable or exempt.
Give employees their copy
Employers must also give each employee the details shown on their P11D by 6 July. Keep a copy of what you sent and gave.